Saitama University
How to Request a Certificate After Graduation


How to apply

1 Certificate Issuance
Alumni of Saitama University may have their certificates issued by requesting online. Follow the steps below to make a request. Please note that we do not issue it at the university counter.
*Currently enrolled students may have their certificates issued from the automatic certificate issuing machine placed on campus.Currently enrolled students who have graduated or completed Saitama University can also have their previous certificates issued by the automatic certificate issuing machine.
*If you are going to graduate/complete Saitama University this year and need the certificate of graduation/completion, receive the required number of copies by the machine on the very day of graduation/completion.
2 How to apply through the application form
Application procedures of certificate issuance are as follows.
  1. Check the pre-checklist and the notes
    2. *No refunds will be made to an incorrect application.
    *There are some items that cannot be issued by this application method.
  2. Get access to the application form
    3. *Reference:Application Manual
  3. Enter your email address (you will receive an Email to start your application to the address you entered.)
  4. Click on the URL in the received Email
  5. Enter applicant's information and select the number of copies of certificate
  6. Enter your credit card information
  7. Application process complete (you will receive a confirmation Email)
  8. Requested certificate will be issued within a few days

Notes

Upon applying for certificate issuance, please be ensure of the following points.

1 Fees and Application Form
  1. The following fees will be charged for the certificate issuance.
    [Fees to be Charged]
    • Certificate Fee (English) : 400 JPY (per copy)
    • Certificate Fee (Japanese) : 200 JPY (per copy)
    • Service Fee : 400 JPY
      • *Postage will be charged in addition to the above.
      *Certificate fee will be charged by each copy.
      *Service fee and postage are per application. Please note that if you apply for more than once, you will be charged each time.
  2. You will be required to upload a digital copy of your identity document. For more information, please refer to the Terms of Use stated in the application form.
    【Example】
    • Passport
    • Residence card
    *Do not upload your "Individual Number Cards"
  3. Payment can only be made by credit card (The credit card holder must be of the applicant or a member of the applicant's family). For more information, please refer to the Terms of Use stated in the application form.
2 Procedural Considerations
  1. You may be contacted at the email address you entered in application form.
  2. Your requested certificate will not be issued on the day of application. Early request is highly recommended.
  3. Please note that the issuance process may take longer in the following cases.
    • Busy period such as the beginning/end of the academic year, and entrance exam periods
    • English Certificate of Graduation Certificates and Academic Transcripts of students who entered before 1998
  4. Please note that all certificates will be issued in your name at the time of enrollment.
  5. If you wish to have your certificate issued in your specified format rather than our normal SU format, please follow the procedure below.
    1. 1. Select the number of copies you wish to have it issued in your specified format in the boxes next to the appropriate certificate, "Graduation Certificate," "Transcript," and/or "Other Certificates (*)".
      * For "Other Certificates," enter the name of the certificate in a free format and then select the number of copies.
    2. State that you wish to have the certificate issued in your specified format in the "Comment" column of the application form. If you request for more than one copies or types of certificates, be sure to write that in details.
    3. Send your specified format to the university by either of the following.
      • Post mail your specified format to the department in charge (click here for university's address).
      • Attach your specified format data to an Email and send it to the department in charge (click here for the Email address of each department).
  6. No refunds will be made to an incorrect application. Please ensure that you read the pre-checklist and the notes before applying.
    * Including the case where currently enrolled students applied this application form by mistake.
3 Other Remarks
  1. Depending on where the certificate is to be submitted, the original certificate printed on the anti-copying form may only be accepted.
  2. If you do not have a credit card and are unable to complete the application form, please contact us by e-mail from the following "Contact" .

Contact

Please contact the following for more information about certificate applications.
We appreciate if you could contact us by E-mail.
* Please replace [at] in the E-mail field with @ when sending.

Issued depart­ment Graduate E-mail Tel
Faculty of Liberal Arts
  • Faculty of Liberal Arts

kyouyou[at]gr.saitama-u.ac.jp

048-858-3044
Faculty of Econo­mics
  • Faculty of Econo­mics
  • Junior College of Econo­mics

eco-sodan[at]gr.saitama-u.ac.jp

048-858-3287
Faculty of Edu­cation
  • Faculty of Edu­cation
  • Graduate School of Edu­cation
  • Advanced Courses (Edu­cation)

ikugakumu[at]gr.saitama-u.ac.jp

048-858-3144
Faculty of Sci­ence
  • Faculty of Sci­ence
  • Advanced Courses (Sci­ence)

rigaku_gakumu[at]gr.saitama-u.ac.jp

048-858-3345
Faculty of Engi­neering
  • Faculty of Engi­neering
  • Faculty of Sci­ence and Engi­neering
  • Advanced Courses (Engi­neering)

eng-aa[at]gr.saitama-u.ac.jp

048-858-3429
Gradu­ate School of Huma­nities and Social Sci­ences
  • Graduate School of Huma­nities and Social Sci­ences
  • Graduate School of Cultural Science
  • Graduate School of Econo­mic Science

jinsha[at]gr.saitama-u.ac.jp

048-858-3319
Gradu­ate School of Sci­ence and Engi­neering
  • Graduate School of Sci­ence and Engi­neering
  • Graduate School of Sci­ence
  • Graduate School of Engi­neering

rikou[at]gr.saitama-u.ac.jp

048-858-3430
Edu­cational Pla­nning Divi­sion
  • Faculty of Huma­nities and Sci­ences
  • Graduate School of Policy Science
  • Part-time Students

sokikaku[at]gr.saitama-u.ac.jp

048-858-9026
048-858-3943
Office of Inter­national Affairs
  • Exchange Students (STEPS Students)

ryugaku[at]gr.saitama-u.ac.jp

048-858-3011

When sending documents to the university, such as a request for the issuance of a certificate in a designated format, check the notes and send them to the following address or email address.
* Please note that the "department" must be either from the contact information above.

Address
255 Shimo-Okubo, Sakura-ku, Saitama City, Saitama 338-8570, JAPAN
To Saitama University "department"

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