Pre-arrival Guide for New Students of the SSED Program 

There are several procedures that accepted students must complete, including those related to scholarship offers, visa applications, accommodation, and arrival.
The university will contact you from time to time regarding the necessary procedures, information, and required documents.

Your prompt and accurate responses to these inquiries are important to ensure that the process proceeds smoothly.

Maps / Access | Saitama University

Access to the university by train from the international airport | Saitama University

Important information after your arrival 

There are several important procedures to be completed after your arrival

 1. Arrival at the International house (I-House)

 Campus Map  72.I-House

  You will receive information related to the I-House before your arrival in Japan.
  Information includes,
    a. Your accommodation building and room number.
    b. How to obtain your room key.
    c. How to pay your room and other charges.

The university will contact you regarding the I-House prior to your arrival and will pre-reserve an appropriate room for you. Please follow the instructions provided by the university and complete the necessary procedures after your arrival.

 2. Entrance Ceremony and Orientation

  

    a. Entrance ceremony

      Date and Time: October 1, 2026, 11:00 a.m. (Please enter by 10:50 a.m.)
      Venue: Daigaku Kaikan (University Hall) 3rd floor

【Degree Awarding and Entrance Ceremony for Fall 2026】 | 埼玉大学

 Campus Map  69.Daigaku Kaikan (University Hall)

  The university will provide you with a set of application forms during the orientation. Please submit the duly completed forms by the specified deadline.

    b. Orientation for Student Life and I-House Guidance

      Date and Time: September 30, 2026, 3:00 p.m.–4:30 p.m.
      Venue: 1st Lecture Building 1-207 [Student Center 1-207]

Campus Map  10.1st Lecture Building

 3. Saitama prefecture residence, National health insurance and National Pension

    Please also complete the necessary procedures at the Sakura Ward Office, including the application for exemption from the National Pension.
    It is mandatory to complete the procedures for registering your address at the ward office, as well as enrolling in the National Health Insurance and the National Pension System.
    You may apply for an exemption from the National Pension at the same time.

 For other useful information, please visit the Student Life page.